What Are The Main Points Of Conference Reception Etiquette?

The size of the meeting is decided by the leader of the presiding unit.

Generally speaking, the general working conference within the enterprise is efficient and can be not formal.

For the meetings held by the higher level units, the representatives of the enterprises are invited to participate, so the reception work requires more standard.

Usually, a main leader of a company directly takes part in the preparatory work of the meeting, and sets up a meeting group to study the arrangement of reception and reception.

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The notice must include the name of the Convenor, the name of the organization, the name of the unit, the time and place of the meeting, the theme of the meeting, the participants of the conference, the expenses of the meeting, the materials to be taken, and the way of contact.

Notice should be attached to the receipt, so as to determine whether the invited person is attending the meeting, and whether there are other requirements for the meeting.

The conference notice is usually sent within 15 to 30 days before the meeting, so that the other party will have enough time to send back the meeting receipt.

The selection of the venue should be considered according to the number of participants and the content of the meeting.

It is best to meet the standards.

First: the size should be moderate.

The venue is too large, the number is too small, the empty seats are too loose and loose, giving the participants a feeling of depression. The meeting hall is too small, too many people, crowded together, like rustic people going to market, it is not only stingy, but also can not open up.

Therefore, British Prime Minister Churchill once said: absolutely do not need too much room, and only a size of the room.

Second: the location should be reasonable.

The conference convened by history will be scattered in one or two hours, and the venue can be set in a more concentrated place.

For more than a day's meetings, try to keep the location closer to the home of the attendees, so as to avoid the participants rushing back and forth.

Third: the ancillary facilities should be complete.

We must check the lighting, ventilation, hygiene, service, telephone, sound amplifying and recording of the meeting hall. We can not because the last meeting is from here. There is nothing wrong with it. We haste to think that this time will be equally successful.

Otherwise, it may cause losses.

Fourth: there must be a parking lot.

The convening of a meeting in modern society is not enough for a pair of sandals and umbrellas to come to the meeting.

Cars and motorcycles must have parking lots to open.

The layout includes the decoration around the venue and the allocation of seats.

General large-scale meetings, according to the content of the meeting, hanging banners in the hall.

Welcome and celebrate slogans at the door.

Appropriate bonsai and potted flowers can be placed in the venue. In order to make the venue more solemn, the national flag, the party flag or the national emblem and emblem can be hung on the rostrum.

If you need to place cups and drinks on the table, you should scrub them clean and put them in a beautiful and unified manner.

The arrangement of seats should be in accordance with the style and atmosphere of the meeting and the order of concierge.

Round table type.

If you use a round table or an elliptical table.

This arrangement allows participants to sit around the table with their leaders, thereby eliminating the feeling of inequality.

In addition, participants can clearly see the faces of other people, and thus facilitate exchange of views.

This form is suitable for meetings of about 1020 people.

We should pay attention to the guests or leaders and company leaders and accompany them face to face. The highest leaders of the guests should sit in the middle of the South or the door of the dynasty, and the highest leader of the enterprise will sit in the opposite direction with the superiors.

The diagonal of the same level is sitting opposite.

2. Mouth type.

If you use a long square table.

This form is more suitable for meetings with larger numbers than round tables.

Classroom type.

This is the most widely used form. It applies to meetings that convey the situation and instruction. There are more participants and no need to discuss and exchange views between participants.

In this way, the rostrum meets the auditorium.

The seat of the rostrum is arranged according to the position of the personnel and the status of the society.

The seat of the chairman is in the middle row of the first row, and the rest is arranged according to the principles of the left and the right.

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