Matters To Be Noted In Meeting Minutes

The minutes of the meeting are written materials that record the basic situation of the conference, and are credentials for future work.

It can provide a basis for checking the implementation of the conference resolutions, sorting out the minutes of the meetings, issuing and reporting the spirit of the meeting, analyzing and summarizing the work.

The quality of its production not only directly affects the quality of its pformation into archives in the future.

Therefore, we must attach importance to the work of meeting minutes.

The author found that the quality of some of the conference records was caused by "congenital deficiency" because of the lack of catalogues in the minutes.

In particular, when we do not fill in the agenda of the conference, we should consult the page by page. It is not only inefficient, but also artificially increased the wear and tear of files, which is not conducive to the protection and confidentiality of archives.

Two, the record is incomplete.

Some meetings did not record the date, place, host and record of the meeting; some minutes recorded only the names of the participants and spokesmen, but did not remember the full names; some of the minutes of the meetings had no meeting contents except participants, time and presenters; some of the minutes of the meetings had no contents of the meeting, but they did not record the topics of the conference, making it difficult for them to understand the whole picture of the meeting.

Three, the minutes of the meeting are not separated from the nature of the work.

If there is a joint meeting of the general Party branches, there will be a record of the meeting (excepted by the joint meeting), which will bring inconvenience to the custody and utilization.

Four, the minutes are not fixed.

Some units are used by two or three records, and some books only have a few pages left. No matter what, even when they are meeting, they usually find a few low notes and then disappear.

Five, record scribbled, writing materials do not meet the filing requirements.

Some record keeping people often use ballpoint pen, pure blue ink and other non durable writing materials, and scribble poorly, which is not conducive to the long-term preservation of the minutes of the meeting.

In order to improve the quality of archives, I think we should pay attention to the following questions: 1.

The record staff should choose a better paper for meeting minutes, record them according to the nature of the meeting and complete the meeting records in a timely and orderly manner in accordance with the time sequence of meetings.

The first three pages of the minutes should include a catalogue, including the date of the meeting, the abstract of the content, the page number, and the remarks.

The minutes of the meeting should be clearly specified in the contents of the columns according to the requirements of the columns. This is not only easy to find, but also conducive to the confidentiality and protection of the files.

Two, in accordance with the standard format of meeting minutes.

The minutes of the meeting are generally divided into two parts: 1, the basic situation of the meeting.

Including the name of the meeting, the time of the meeting (to write next year, month, day and the beginning of the meeting), the place of meeting and the attendees (the number of meetings to be attended should be written on the names of all the attendees, indicating that all the other personnel are present at the meeting.

The above contents should be written before the meeting announces the meeting.

2, conference content.

Including conference topics, conference speeches, conference conclusions, etc.

The content of the meeting is the focus of the record of the meeting. It must be concentrated on the record, listening to the side, ear, brain, hand and use. It can not be omitted because of the distraction.