Office Automation Management Regulations

Electronic documents must be handled accurately, regularly, safely and timely, so as to improve work efficiency.

3 terms and definitions

Electronic document: electronic document refers to the official documents that are formed in the process of enterprise management, which are administrative effectiveness and standardized form, which can be processed, copied, stored and pmitted by modern data communication technology, such as: (decision, resolution, instruction, request, reply, notice, notice, bulletin, report, minutes, meeting minutes, official letters, etc.).

Secretarial resource network

4 responsibilities

4.1 the company office is the Management Office of the company's office automation system. It is responsible for the management of the office automation system, and regularly checks, guides, appraise and assess the use, operation and confidentiality of the office automation system.

4.2 the company's computer room is the system maintenance department that ensures the normal operation of the office automation system. It is responsible for the normal operation of the office automation system and is responsible for the information backup work that is kept permanently.

4.3 the human resources development office is responsible for timely flow of personnel and user change information.

4.4 the network room is the management department of the liberation office automation system. It is responsible for the management of the liberation office automation system. It regularly checks, guides, appraise and examines the use, operation and secrecy of the dealer's office automation system.

4.5 the service management department is the management department of the office automation system of the liberation service station. It is responsible for the management of the office automation system of the liberation service station, and regularly checks, guides, appraise and assess the use, operation and confidentiality of the office automation system of the liberation service station.

5 management requirements

5.1 regulations on electronic document management.

The relationship between 5.1.1 electronic documents and paper documents.

5.1.1.1 each department shall designate a person to be responsible for the management of the office system and process the electronic documents according to the paper official documents.

The relationship between 5.1.1.2 electronic documents and official documents is the same as that of paper documents.

5.1.1.3 in addition to special notes, electronic documents and paper documents have the same administrative effect.

Electronic documents are not printed.

The official document elements of 5.1.1.4 electronic documents are basically the same as those of paper documents, including official document head, secret level, issuing number, issuer, official title, main sending organ, text, appendix specification, written date, key word, copy and copy office, annex, etc.

The processing of 5.1.1.4 electronic documents is divided into receipt and dispatch, and its working process is basically the same as that of paper documents.

5.1.2 operators must memorize their user code and password, and keep secrets. They must not engage in activities irrelevant to their work in the system. When the system is completed, they should quit the system in time.

The crew should promptly notify the office and computerization to adjust the business process and change the user settings.

Registered personnel in non office systems are not allowed to operate or browse on board.

5.1.3 will still send documents in the classified level (including confidential level) and longer forwarding annexes, but it will be sent in paper form, but a brief description will be formed to enter the business process, and the approval work will still be carried out in the office system.

5.1.4 users should observe "to-do" during 8:00-8:30 and 16:00-16:30 during each working day and sign comments.

5.1.5 secret level documents of state secrets (including secret level) and group companies shall not be pmitted on the Internet in the form of electronic documents.

5.1.6 after receiving electronic documents, each department is required to copy a copy of a paper document (which can be copied into multiple copies after approval by the issuing organ). It is necessary to affix a copy of the special seal (copy of the official document copy) to the upper right-hand corner of the copied paper.

The same paper document received should be archived as backup.

5.1.7 electronic document processing and storage must use special computers and storage devices, and the personnel receiving the electronic documents shall be responsible for the management, so as to ensure the safety of the relevant equipment.

5.1.8 electronic document media [hard (soft) disk, tape, compact disc] should be managed according to the following requirements:

The use and preservation of 5.1.8.1 electronic document medium is equivalent to the use and preservation of paper documents.

The maintenance and repair of 5.1.8.2 electronic document medium is responsible for the company's computer room.

The destruction of 5.1.8.3 electronic document medium, equivalent to the destruction of paper documents, must be registered and monitored by the two person to ensure that there is no loss and no loss.

5.1.9 user authentication management.

5.1.9.1 user password: when the user first lands, the system changes the password compulsive, daily requests to change the user password every 1 months.

5.1.9.2 recommends that the system use the electronic identity authentication card to ensure the safety of the system.

5.1.10 user management.

5.1.10.1 users re audit: the existing OA users will be signed by the department leaders according to the Department list.

5.1.10.2 new user application procedures: new users fill in the new (change) user form (attached), after the signature of this department leader, confirm to the human resources development office, and create users by the computer room.

5.1.10.3 user permission change: when there is a special need for user privileges, please fill in the user permission change table (attached).

5.1.10.4 user changes: when the staff flow, the human resources development office will fill in the user's new (change) table (attached) to the computer room, and change the departments to these users by the computer room.

5.1.10.5 user logoff: staff pfer, retirement, withdrawal, departure, the human resources development office fill out the user cancellation form (attached) to the computer room, the computer room to cancel the user.

5.1.11 user group management.

5.1.11.1 user group reexamination: after listing the group name and group members, it will be re examined by the competent departments.

5.1.11.2 new user group application procedure: the user department should fill in the user's new (change) table (attached) and negotiate with the computer room.

5.1.11.3 user group daily management: user group is maintained daily by the computer room.

5.1.11.4 user group information release: in order to conveniently query members of each user group, the computer room will publish user group information every other month in the notice announcement.

5.1.12 function module management.

The units in charge of each module specify the special person to maintain the document in the module.

5.1.13 system operation requirements.

5.1.13.1 requires the OA office system to be opened at 8:00 every morning and the trigger button at work. The information formed will be managed by various departments and linked with attendance.

5.1.13.2 check the latest information every hour after work.

5.1.13.3 the main management unit of each module is responsible for updating information in time.

5.1.14 information management requirements.

5.1.14.1 e-mail system: regular cleaning is required to ensure that the space occupied by mail is less than 100M.

5.1.14.2 notification notice, message board: the document is retained for one month, and the document is deleted by the computer room after the overdue period.

5.1.14.3 document management, Party committee work, canteen management: maintenance of documents by offices.

5.1.14.4 policies and regulations, economic responsibility system: regular maintenance of documents by the management office.

5.1.14.5 information release and information collection: the designated department is responsible for the maintenance.

5.1.14.6 is responsible for backing up permanently retained information by the computer room.

5.1.14.7 important information, the main management department should backup itself.

5.2 dealer electronic document management regulations.

5.2.1 each dealer has a user name, which is managed and used by a special person. The user name and password need to be known by two people.

5.2.2 personnel on board should be pferred from their jobs. New operators should change user settings in time.

5.2.3 operators must memorize their usernames and passwords and keep them secret.

5.2.4 operators shall not engage in activities irrelevant to their work in the system. The system should be withdrawn from the system in time.

5.2.5 is not allowed to set the IE browser to "form auto prompt password".

5.2.6 personnel on board should not send any mail to all users in the mail system. Once discovered, they will be classified as dealers for comprehensive evaluation.

5.2.7 users should login to the system every day, at least one time in advance and late, and notify the relevant information of FAW trading company in time.

5.3 regulations on electronic document management of service providers.

5.3.1 external documents are registered and processed, and processed in the receipt process, such as FAW online official documents, service bulletin, monthly notice and other forms of documents.

The information manager of the service station is responsible for managing the process.

The official documents made in the 5.3.2 service station must be processed and filed according to the process and processed in the dispatch process.

The information manager of the service station is responsible for managing the process.

5.3.3 information gathering is used to collect all kinds of relevant information from various media. After screening, editing and editing, all kinds of thematic publications are formed and published.

For example, quality information feedback, major quality problem reporting, user information, claim application, market information and so on.

It is mainly responsible for the service managers, appraisers and data librarians who hold the training certificate issued by FAW trading company.

5.3.4 public service provides information and services for each service station. The contents are updated and inquired by the service management department for enquiry and use.

5.3.4.1 service system address book for service stations, mainly by the trading company computer room responsible.

5.3.4.2 service information bulletin and monthly audit information are written by the service management department monthly for the service station to check.

5.3.4.3 data management involves all aspects of information that need to be shared in daily work, such as new vehicle information, product improvement information, parts information, fault coding, warranty standards and so on.

It is mainly responsible for the service management department.

5.3.4.4 electronic bulletin boards are used to publish various kinds of public information and notices, and all service stations can be released.

5.3.5 sends e-mail directly to small areas for information communication.

5.3.6 regulations on disk usage.

5.3.6.1 any disk that is brought back, repurchased or purchased from the outside unit must be approved by the relevant service station master and checked by the computer administrator of the service station before it can be used on the machine.

5.3.6.2 when the outside unit comes to the service station, the diskette must be agreed by the service station master. After the virus is checked, no virus can be found.

When the virus is discovered by 5.3.6.3, the operator shall not handle it without authorization. The person in charge of the computer management of the service station shall be responsible for handling the case after finding out the cause.

6 related documents

(no)

7 related records and shelf life

7.1 the new (change) user table has a shelf life of five years.

7.2 user permission change table holds for five years.

7.3 the user logout list has a shelf life of five years.