Standard Format Of Government Documents

Secretariat of the general office of the State Council

Two 000 November

1 Scope

This scope provides for the state. Official document General paper requirements, printing requirements, and official documents Element alignment and identification rules 。

This standard applies to official documents issued by the administrative organs at all levels of the country. Other official documents can be referenced. The format of official documents printed in minority languages can be carried out in accordance with this standard in accordance with relevant regulations.

2 reference standards

The provisions contained in the following standards constitute the provisions of this standard by reference in this standard. The editions shown in this standard are valid when they are published. All standards will be revised, and the parties using this standard should explore the possibility of using the latest version of the following standards.

GB/T 148-1997 printing, writing and drawing size

3 definition

This standard adopts the following definitions.

3.1 words word

Identifies the length unit of the horizontal distance in a document. A word refers to the space occupied by a Chinese character.

3.2 row line

Identifies the length unit of the vertical distance in a document. This standard is based on the height of 3 words plus 3 times the height of 7/8 to a baseline line; the official document is based on the height of 2 words and the height of 7/8 is the base line.

4 main technical indicators of official paper

Official paper is usually made of 60g/m2-80g/m paper or carbon paper. The whiteness of paper is 85% - 90%, transverse resistance is greater than 15 times, opacity is more than 85%, pH is 7.5 - 9.5.

5 the size and layout of official document paper

5.1 paper size of official document

The A4 paper used in GB/T 148 is used for paper in official documents. The finished product's dimension is 210mm * 297mm, and the allowable deviation of size is GB/T 148.

5.2 document margins and page size

Official document paper head (upper white side) is: 37mm + 1mm

The official document paper (left white side) is: 28 mm + 1mm

The center size is 156 mm x 225mm (excluding page numbers).

6 the color of picture and text in official document

Without special explanation, the colors in the official documents are black.

7 typesetting and printing requirements

7.1 typesetting specifications

The text uses the number 3 to imitate the character of the song. If the subtitle can be used in the text, it can be used in 3 rows of song characters or bold characters. There are 22 rows in each row and 28 words in each row.

7.2 plate making requirements

The layout is clean and bottomless, and the handwriting is clear and unbroken. The size standard, the layout is not oblique, and the error is not more than 1mm.

7.3 printing requirements

Double sided printing; page number is correct, two sides error should not exceed 2mm. Black ink should be BL100%, and red ink should be Y80% and M80%. The printed products are ink solid and uniform; they are literal, not white, not white and unbroken.

7.4 binding requirements

The document should be bound on the left side without dropping the page. The cover and the book block of the official document are not shedding, and the back is smooth and not empty. The error between two pages is not more than 4mm. The order of riding or ordering is two stitch saw, and the distance between the top and bottom of the book core is 1/4, and the tolerance is 4mm. The distance between the flat nail saw and the book is 3mm~5mm; there are no bad nails, missing nails, heavy nails, and the pins are firm and firm; The finished product size error is + 1mm, four corners to 90 degrees, no hairy stubble or defect. {page_break}

8 rules for identifying key elements in official documents

This standard divides the elements of the official document into three parts: the eyebrow, the main body and the edition.

The elements that are placed above the red line of the official document (width and the center of the page, i.e. 156mm) are collectively referred to as the brow heads; the elements placed below the red line (excluding) to the thematic words (excluding) are collectively referred to as the main body; the elements placed below the theme word are collectively referred to as the edition.

8.1 eyebrow heads

8.1.1 number of official documents

The order number of official document is the order of each document when printing several copies of the same manuscript.

Number. If you need to identify the number of official documents, use the Arabia digital top logo to identify the first upper left corner of the layout.

8.1.2 secret level and secrecy duration

If you need to identify the secret level, use the bold name 3 in the top right corner of the page.

The first line is empty 1 characters between two words. If we need to identify the secret level and secrecy period at the same time, we should mark the first lines in the upper right-hand corner of the center with the bold name 3, and separate the secret level from the secrecy period.

8.1.3 emergency level

If you need to identify the degree of urgency, use the bold name 3 in the top right corner of the page.

The first line is 1 words empty between the two words. If you need to identify the secret level and emergency level at the same time, the top secret of the secret level is identified in the first lines of the top right corner of the page. If you want to identify the secret level, use the black body number 3, the top grid logo is in the upper right corner of the center line first rows, the emergency level logo is in the top right-hand corner second lines.

8.1. 4 issuing organ logo

It is made up of the full name of the issuing organ or the standardized "abbreviation plus plus" document.

The official document can only identify the full name of the issuing organ or the standardized abbreviation. The upper edge of the issuing organ logo is 25mm on the upper edge of the page. For the official document, the upper edge of the issuing organ logo is 80mm. If you want to identify the order number, secret level and secrecy duration and urgency level, you can identify the 2 lines in the above sign in the down sign (see Figure three).

The logo of the issuing organ is recommended to be marked with red label. The font size is determined by the principle of striking and beautiful appearance, but generally it should be less than 22 mm x 15mm (high * width).

When a joint language is written, the name of the sponsoring organ should be placed before, and the word "two" should be placed on the right side of the issuing organ's name and placed in the middle. If the joint organ is too numerous, the official document must be displayed on the front page.

8.1.5 distribution number

The text number is composed of characters, years and ordinal numbers issued by the issuing organ. Issuing organ logo

The following 2 lines should be empty, with 3 characters imitating the character of the song, arranged in the middle; the year number and the serial number shall be numbered with the Arabia code; the year shall be marked with the full name, with six corners [[]]; and the serial number shall not be void (that is, 1 is not compiled as O01), without adding the word "No.".

Under the issuing organ, 4mm will print a red reverse line with the width of the page.

8.1.6 issuer

The name of the issuer must be identified and the right side of the document should be arranged in parallel. The text number is 1 words in the left space, and the name of the issuer is 1 words in the right space. The issuer uses the 3 character to imitate the song character, signs the full horn colon on the back of the person, and signs the name of the issuer with the 3 regular script after the colon.

If there are multiple issuers, the name of the sponsors will be placed in the first line, and other signboards.

The name of the person shall be issued from the second line under the name of the issuing organ under the name of the sponsor of the sponsor.

In order to arrange the row and move down the red line, the name of the issue and the name of the last issuer should be made.

It is in the same line and the distance from the red line is 4mm.

8.2 main body

8.2.1 document title

There are 2 lines in the red reverse line, and 2 characters are used in a row or rows of rows. 8.2.2 main sending organ

The title is empty 1 lines, the left top grid is marked with the number 3 imitation of the song character, and it is still the top case when it returns. If the name of the main sending organ is too large to enable the front page of the official document to not display the main body, the name of the main sending organ should be moved below the key words and copied on the page, and the identification method should be copied.

8.2.3 document body

Under the name of the main sending office, l line, each natural paragraph 2 words on the left side, back to the top grid. Numbers and years can not be returned.

8.2.4 accessories

If there are attachments in the document, empty L lines in the text, 2 words in the left space, and 3 "font" in the font name.