Document Handling By Ministry Of Railways

The thirty-first official documents are divided into receipt and dispatch.

Thirty-second railway units must establish a registration system for receipt.

The official documents shall be unsealed or registered by the secretarial department or the designated personnel.

Documents that have not been signed by the secretarial department should be registered in the secretarial department.

Thirty-third articles to be dealt with, the secretarial department should submit the advice to the leaders for approval in time, or to the relevant departments.

The important documents should be reviewed by the director of the General Office (room) and sent to the Department concerned or sent to the leader for instructions.

The time limit for handling an emergency document should be raised. When the leader is required to give instructions, he should inform the competent department at the same time.

When it comes to several departments, a sponsor should be identified.

If the organizers are not clearly identified, they should consult with the relevant departments or ask for leadership.

Thirty-fourth, after receipt of the required documents, the contractor must handle the matter without delay or evasion.

Those who do not belong to their business scope or are not suitable to be sponsored by the unit shall be returned to the secretarial department and explain the reasons.

The thirty-fifth official documents that are sent to the leaders to instruct or hand over to the relevant departments, the secretarial departments shall be responsible for pressing and investigating, conducting emergency documents tracking, pressing, investigating and handling; important documents shall be emphasized and handled, and general documents shall be regularly promoted and investigated.

We should promptly understand and feedback on the implementation of important documents issued.

For important and limited time documents, if the contractor really needs to extend the processing time, the secretarial department should be informed, and if necessary, the reasons should be explained to the unit.

Thirty-sixth, when it comes to other departments' problems, the sponsoring department should take the initiative to consult and sign with other departments concerned.

When a negotiant fails to reach a consensus, heads of departments should personally come forward. If there are still differences, the organizer should submit the opinions of all parties to the head of the Department for research and decision.

If the opinions of the relevant documents are inconsistent, they should be truthfully reflected.

The thirty-seventh draft is to use the prescribed manuscript.

Important documents should be drafted by the leaders themselves, or the key points should be put forward.

The drafting of official documents should be done:

1. It is in line with the laws, regulations, principles, policies and relevant provisions of the state.

For example, it is practical and feasible to propose new policies and regulations.

Two, the situation is indeed clear, clear and orderly, refined text, neat writing, punctuation accuracy, short space.

Three, the names of people, place names, numbers and quotations are accurate.

To quote a document, a title should first be quoted, followed by a text number.

The date should be written in specific days and months, and the year should be written in full.

Four, the structure level ordinal number, the first level is "one", the second level is "(1)", the third level is "1.", and the fourth level is "(1)".

Five, we must use the national legal unit of measurement.

Six, the use of words is accurate and standardized.

Difficult terms, jargon, and dialects should be avoided and annotated when used.

The abbreviation used in the text, except for the commonly used abbreviation, should be used in the first place with the full name and the abbreviation.

Seven. In the official document, except for the written time, some structural level ordinal numbers and words, phrases, idioms, abbreviations and rhetorical sentences as morphemes must be used in Chinese characters. Arabia numeric code should be used.

After the thirty-eighth official documents have been drafted, the leaders of the host departments should conscientiously read, modify and sign them.

The key points of the review are: whether it is necessary to write articles, whether it is in line with national laws, regulations and relevant provisions, whether it is feasible to handle the opinions, whether there are contradictions, duplication or disconnection with other relevant documents, and whether the problems of other departments have been agreed.

The thirty-ninth railway departments, departments and offices (departments) should carefully examine the documents before sending them to the leaders.

An unaudited manuscript shall not be sent to the leader for issue.

The key points of the audit are whether it is necessary to write articles, whether it is in line with national laws, regulations and guidelines, policies and relevant provisions, whether it is appropriate to negotiate with the relevant departments, sign the countersign, and whether the scope of pmission is appropriate, whether the expression of words, the use of documents, and the format of official documents conform to the relevant provisions of these measures.

If the alteration is sketched and the handwriting is difficult to identify, it should be copied out.

When making important changes to the contents of the audit, it should consult with the hosting department or make suggestions, and modify the draft.

For a document which involves the relevant departments and the host departments can not reach consensus through consultation, the manuscript should actively organize and coordinate, and if necessary, be coordinated by the leadership of the office.

If no consensus can be reached through coordination, opinions should be submitted to the unit leaders.

Fortieth article

The forty-first approvals shall be clearly signed, and the names and time for examination and approval shall be written.

The other approvals should be regarded as consent if they want to check the time.

Forty-second articles issued by leaders must not be altered without authorization; if necessary, they should be reported to the issuer for approval.

Forty-third article

The forty-fourth printed documents must conform to the prescribed format, with clear handwriting, neat appearance and accurate number.

If the printer is in doubt about the manuscript, he should contact the managing unit and not deal with it arbitrarily.

Lead printing, offset printing, oil stamping, etc., are just different printing methods, and do not indicate the importance of documents.

Documents must be proofread correctly before they can be printed.

The proofreader should sign the manuscript.

Forty-fifth, before printing, we should pay attention to checking whether the original manuscript is approved by the leaders of the unit and the General Office (room), whether the document format meets the requirements, whether the official document is complete or not, and whether the layout is neat or not.

No official seal shall be stamped on documents which do not meet the requirements and exceed the prescribed number.

The printed imprint should be correct and clear, and the seal should not be pressed on the text, but it will be pressed down to 4~7 words: year, month and day.

When sealing, the documents should be checked to prevent errors.

Urgent and confidential items should be stamped and stamped on envelopes.

If the forty-sixth official documents are not in conformity with the provisions of the twenty-sixth, twenty-seventh, thirty-sixth and thirty-seventh first paragraph of the present measures, the secretarial departments of the higher authorities may return the reporting units.

The forty-seventh secret documents of the higher authorities shall be reprinted or forwarded unless approved by the head of the next level organ or the director of the General Office (room), except for the top secret or the indication that they are not allowed to be reprinted.

When reprinting, the organs, time, number and scope of printing should be specified.

The code telegram must not be duplicated or duplicated. It must not be used in combination with the secret telegram.

Forty-eighth, to pass confidential documents, we must take corresponding measures of confidentiality to ensure safety.