Introduction To The Elements And Identities Of Official Documents

(1) the first part of the eyebrow mainly identifies the number of official documents, the level of confidentiality and the duration of confidentiality, the degree of urgency, the identity of the issuing organ, the number of the issuing documents, the issuer and so on.

One

2. urgency level.

Urgent document is divided into two types: "urgent" and "urgent".

The telegram should be separately.

4. document number.

It is made up of characters, years and ordinal numbers issued by the issuing organs, such as "district management hair [2009] 2", "district management hair" refers to the issuing organs, and the word "2009" refers to the year. "2" refers to the serial number of the issuing document.

The whole meaning is the document No. second issued by the top Development Zone Management Committee in 2009.

The location of the logo is 4 millimeters on the red reverse line, with the number 3 imitating the song character, arranged in the middle; the year number and the serial number are numbered with the Arabia code; the age is applied in full name, and is enclosed in six angle brackets; the serial number does not make up the virtual position, that is, does not add 001, does not add the word "No.".

5. the issuer.

The name of the issuer must be identified and the right side of the document should be arranged in parallel.

The text number is 1 words in the left space, the name of the issuer is in the right space l, the issuer uses the number 3 to imitate the song character, the person signs the full horn colon, and the name of the issuer is identified with the 3 regular script after the colon.

If there are multiple issuers, the name of the sponsors is placed in the first row, and the other issuers will be arranged in line with the order of the issuing organs from the second line and the names of the sponsors of the sponsors. At the same time, the name of the sponsors will be the same as the last name of the issuer.

(two) the main part mainly identifies the key elements of the official document, such as the title of the document, the main sending organ, the text, the attachment, the written time, the organ seal and the annotations.

1. official title.

Generally, the main contents and types of official documents are generally composed of the names and generalizations of the issuing organs, such as the notice of the provincial people's Government on Issuing the detailed rules for the handling of official documents of the state administrative organs of Guizhou province.

The title of a document is a high generalization of the content of a document. It requires accurate, concise and general writing. When writing, it should be centered in writing, with a small number of 2 characters.

When you go back, you should pay attention to the complete sense of words, middle and symmetrical arrangement, and proper spacing, so as to achieve aesthetic sense and avoid ambiguity.

In addition to the names of regulations and regulations, the titles of official documents generally do not need punctuation marks.

2. the main sending organ.

The main admissibility organ of official documents should be used in full or nominal form.

Generally speaking, only one main sending organ must be written in the uplink, and several main sending organs must be submitted at the same time. It can be used in the form of copy. There are more than two main sending organs in the downlink. However, if the main sending organs are too many, it is generally referred to by standard, such as "top effect Town, district direct departments:" and so on.

The location of the logo is 1 lines below the heading, and the left top is marked with the number 3, which is similar to the song character. When the line is returned, it will still be checked.

If the name of the main sending organ is too large to enable the front page of the official document to not display the main body, the name of the main sending organ should be moved below the key word in the page, and the copy method should be copied on the copy.

3. official document.

Mark the next line in the name of the main sending organ, 2 words in each natural paragraph, and return to the top.

Numbers and years can not be returned.

4. annex.

If there are attachments in the official document, empty one line and 2 words on the left side of the text, use 3 to imitate the character of the song character, and then mark the full horn colon and the name.

If there is a serial number in the attachment, use the Arabia code, such as "attachment: 1 x x x x x".

The appendix name is not punctuated.

The attachment should be bound together with the main body of the document, and the attachment should be identified in the top case of the upper left corner of the annex, with the serial number when the serial number is identified. L

If attachments cannot be bound together with the official document, the name of the official document should be identified on the top first corner of the upper left corner of the attachment and the attachment (or serial number) will be attached afterwards.

5. the written date.

Subject to the date of issuance of the responsible person, the date of issuance of the joint document shall be based on the date of issuance of the person in charge of the final issuing organ.

The telegram is based on the date of issue.

The written date needs to be written in full year, month and day, and must be written in Chinese characters ("zero" is written as "0").

When the time is marked, the right side should be 4 words empty.

6. issue the official seal.

According to the regulations, "official documents should be stamped in addition to minutes and telegrams."

The location of the official seal issued by a single organ system should generally be 2mm to 4mm from the main body.

When there are no scripts in the lower arc of the seal, the following way is adopted, that is, only the following arc is pressed on the written time. When the seal is written on the lower arc, the middle sleeve is used, that is, the central line of the stamp is pressed on the written time.

Joint seal: when the joint seal needs to be stamped with two seals, the written time should be opened, left or right, 7 words; the seal of the organizer is in front; the two seals will be pressed into the written time.

Two the seals do not intersect or tangent, and the distance between them is not more than 3mm.

When a joint document needs to be stamped with more than 3 seals, the names of the issuing organs should be placed between the time and the text.

Before the seal of the host organ, there are at most 3 seals in each row, and the two ends must not exceed the center of the page. The last row, like the remaining one or two seals, is arranged in the middle.

Under the last row of seals, the right space 2 characters mark the written time.

7. notes.

Other matters that need to be explained.

If there is an annotation in the official document, use the number 3 to imitate the song character, and sign it in the left space 2 words plus brackets to identify the next line in the written time.

The name and telephone number of the contact person should be noted in the notes of the "request" in the ascending language.

(three) part of the edition mainly identifies key words, copy offices, printing and issuing organs, and printing time.

1. key words.

It is a tool for indexing, storing and retrieving documents. It is located on the annotations, and it is an important link for the office automation to improve office efficiency and quality.

The general order is: the key words that reflect the content of the document are in front, and the key words that reflect the official documents are in the rear.

In the single theme document, the key words that reflect the content of the document center are reflected before, and the key words that reflect the contents of the document are in the post; in the multi subject document, the key words that reflect the official documents are arranged in the order of their occurrence.

The three words of the theme word are marked with 3 bold characters. They are marked on the left apex, followed by full colon colon, with 3 words and 1 characters.

2. copy office.

Other organs that need to execute or know official documents besides the main and sending organs.

If there is a copy of the official document, the next line of the theme word is left, and the 1 words in the left space are marked with 3 characters in imitation of the song character.

The copy offices are separated by commas, and are aligned with the copy authorities after the colon.

Mark the end of the last copy office.

3. printing and issuing organs and printing time.

Under the copy Office (no copy authority under the theme word) occupies the 1 row position, uses 3 to imitate the song character.

The printing office issued 1 words on the left and printed 1 words in the right space.

The date of issuance is based on the date of official document printing, and Arabia digital logo is used.

(four) others

Several lines in the 1. format.

(1) a red spacing line is usually used between the eyebrow and the main body.

The difference between the use of this line is that there is a red five pointed star in the gap between the leading organs of the party, such as the Central Committee, the provincial Party committee, the State Council and the work committee, and the administrative organs such as the State Council, the provincial government, the state government and the CMC usually use a continuous horizontal line, and there are no Red Pentagram stars in the middle.

(2) a black reverse line is added to all the elements in the page.

2. paper.

A4 paper is generally used for official documents, and the development zone has been used.

3. when the position of the seal can not be placed in the remaining space after the official document typesetting, it is necessary to take measures to adjust the spacing and spacing to ensure that the seal is identical with the main text, and that the method of marking the page without text should not be adopted.

4. typesetting specifications and printing binding requirements.

(1) typesetting specifications.

The text uses the number 3 to imitate the song character, usually row 22 rows on each side, row 28 words.

(2) printing requirements.

Double sided printing, page number is set, the two sides of error should not exceed 2mm.

The printed products are ink solid, uniform, and not literal, white and unbroken.

(3) binding requirements.

The document should be bound on the left side without dropping the page.

The cover and the book block of the official document are not shedding, and the back is smooth and not empty.

The order for riding or ordering is the two nail saw, and the distance between the top and bottom of the book block is 1/4.

The distance between the flat nail saw and the spine is 3mm to 5mm.

5. pages.

With the 4 half white Arabia digital logo, place it at the bottom of the center of the page.

Each digit is placed with a line 4, and the word line is 7mm from the bottom edge.

The single page number is 1 words in the right space, and the double page code occupies 1 words in the left space. The page after the blank page and the blank page does not identify the page number.