Tracking Document Modification History

If you want to record changes to Office documents, you can save multiple versions of documents in the same document.

Because Microsoft Word only saves differences between versions, rather than full copies of each version, this method also saves disk space.

If you want to save a snapshot of the current state of your document at any time, you can save a version of the document.

For example, a version can be saved when it is submitted for review, and then another version should be saved after merging.

Automatically, when each document is closed, Word can automatically save one version of the document.

If you need to record the author and time of the revision, for example,

Save version as an independent file

After saving multiple versions of the same document in a file, the specific version can be saved as an independent file in the following two cases:

There are multiple versions of the document sent to the review, but only when the latest or specific version is sent.

This method prevents the reviewer from opening the earlier version of the document.

If you want to compare an earlier version of the document with the current version.

You can compare different documents using the compare and merge document command on the tools menu.

It is different from the backup copy to save the document, and the backup copy is designed to confirm that there is no data loss or inadvertent change.

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When the document is saved as a web page, although Microsoft Word maintains a large amount of original information, it does not preserve the version information of the document.

To save version information, save a copy of the document as a document before saving it as a web page.