Teach You The Receipt And Service In The Document Processing

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< p > issuing documents refers to the process of issuing official documents in the name of this organization, including drafting, auditing, issuing, rechecking, printing, registering, distributing and so on. In order to improve the level and quality of dispatch work, the following issues are to be dealt with in the following aspects:

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< p > (1) drafting official documents.

In the process of handling documents in the district office, we found that there are mainly several problems in drafting official documents.

One is the improper use of language; two, the purpose of writing is not clear enough, and the reasons are not enough, and the policy is not comprehensive or inaccurate.

For example, some documents or policies that have been stopped are sometimes used as the basis for writing; three, the quotations, structural hierarchy ordinal numbers, measurement units and digital applications are not standardized enough.

In view of the above aspects.

In the process of drafting official documents, we should pay attention to the following points: < /p >

< p > 1, we must conscientiously study and study the relevant policies and regulations, accurately grasp the policy boundaries.

After receiving a specific writing task, office staff in various departments should first read the relevant documents of the higher authorities, learn the principles and policies of the party and the state, and thoroughly understand their spiritual essence and policy boundaries.

In accordance with the actual situation of the Department, we should effectively carry out the spirit of the higher authorities and correctly put forward specific measures and measures for implementation, so as to ensure that the draft documents are "in line with national laws, regulations and other relevant provisions".

"If new policies and regulations are put forward, they should be practicable and explained."

This requires that when we draft the documents, we should fully explain the purpose, reasons and policies and regulations of the "new policies and regulations".

2, we must seriously understand the intentions of the leaders.

Official documents are issued to solve specific problems.

The leader of a government decides to write a certain manuscript or formulate a system. The purpose is to carry out the party and state's guidelines and policies in accordance with the actual conditions of the unit, carry out the requirements of the superiors, and propose measures and measures to solve specific problems.

Therefore, it is very important for the drafters of the document to be specific to the policy and spirit of their superiors in the light of the reality of their organs and units.

To understand leadership intentions, specifically, we should clarify the following questions: < /p >

< p > (1) what is the purpose and background of the leadership's arrangement of this writing task? < /p >

< p > (2) what questions does the leader ask for in the manuscript and solve any problems? < /p >

< p > (3) what is the leader's request for the content of the manuscript? < /p >

< p > (4) what is the leader's requirement for the style of the manuscript? < /p >

< p > (5) who is the subject of the text? < /p >

< p > (6) what questions have been raised by the subjects? What are the attitudes and opinions of the sender? If we can accurately understand and grasp these questions before we start writing, we may better represent the writing intention of the leaders.

We must resolutely carry out the leadership intentions, correct them, and put forward their own views differently or honestly, so as to work well for the staff.

However, we should pay attention to the role. From the attribute and service nature to the secretarial staff, if we have any objection, we can only make suggestions, not make decisions arbitrarily, nor can we replace our leadership intentions with our own views.

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< p > 3, correct use of language.

The use of languages has just been mentioned.

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< p > 4, citation, structure level ordinal number, unit of measurement, number, urgency level must be standardized.

The document processing method has clear requirements for these aspects, but there are still many problems in the actual implementation.

For example, in the official document, there are only quotations, no headlines, or headlines; the number of layers is chaotic, and which one is unknown; the unit of measurement is used to using "Jin" instead of "kilograms"; the number of applications is different, or the Chinese characters in Arabia are used, and the urgency of the text is arbitrary.

These are the most basic and common sense problems in drafting official documents.

It is hoped that comrades in various departments' offices should seriously study and take seriously so as to improve the quality of official documents and keep the seriousness of official documents.

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< p > two, the document is involved in the coordination of the contents of the document. In the process, it is necessary to consult the matters within the terms of reference of other departments and obtain consensus.

This is a very important issue in the dispatch of documents, and we must attach great importance to it.

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< p > three, document examination.

The official document delivery and management committee must be examined by the office before it is issued.

The personnel responsible for the manuscript must adhere to the principles of seeking truth from facts, implementing policies, streamlining, improving efficiency and improving the quality in accordance with the "document processing method" and "rules".

The key points of the audit are as follows: 1.

Whether or not it is necessary to write a document is appropriate.

The two is policy.

Whether it is in line with the guidelines and policies of the party and the state, whether it is in line with the relevant requirements of the rules and regulations for handling documents, whether there is any basis, whether there is any explanation, whether it is practical and feasible; whether there are any contradictions with the relevant provisions of this department and the relevant departments; whether matters related to the scope of other departments' duties and powers, whether they are negotiated, whether they are consistent or not, whether the units are complete, and whether they conform to the requirements of the proposed official documents.

The three is format.

Whether it is in line with the relevant provisions of the "official document processing method" and "rules", whether the writing is appropriate, and whether the structure of the manuscript meets the requirements of official document writing.

The four is text.

Whether the specification is correct, including the accuracy, rationality of words, punctuation, statements and logical structure; whether the unit of measurement is in line with the national standard; whether it is standard or not;

Generally, there are 5 procedures for document examination, namely, initial check, check, review, reexamination and signature.

According to the actual situation of the Development Zone, the District Office has standardized the procedures for drafting official documents.

After the drafting of the official documents by the Department's OEM Commission, the manuscript is written by the responsible person of the unit, and then the office secretarial unit is checked. The office is responsible for the examination of the comrades who are in contact with the site. The important documents are sent to the office director for approval after being examined by the office director.

In the future, the documents drafted by the OEM commission can not be directly issued to the leaders of the CMC without the office checking, so as to avoid the reversal of official documents and the office will not be numbered.

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< p > four, the issuance of official documents shall be issued by the principal person in charge or the person in charge of the presiding work under the name of the organ, and the down or parallel text issued under the name of this organ shall be issued by the principal responsible person or the other responsible person authorized by the principal person in charge.

All departments can not send the drafts directly to the work Management Committee for approval.

(five) document review, registration 1, and document review are the last review of the secretarial department before official document printing.

The purpose of document review is to prevent omission and negligence and ensure the quality of written documents.

This is a very important link.

In the past, it was customary to think that the official documents issued by the responsible person would not be wrong, or even if they found the defects, they were accustomed to taking the final draft as the criterion, not thinking seriously, or requesting the review, resulting in incomplete documents issued by individuals.

Therefore, we must pay attention to the review process in sending documents.

The key points of the review are: whether the examination and approval procedures are complete; whether the attachment materials are complete or missing in the processing process; whether the format is unified, standardized, whether there are wrongly written characters or missing words, etc.

After reviewing, a substantial revision of the manuscript is required, and the procedure shall be reexamined.

2, registration is to register the basic information of the document before printing, so that it can be easily used.

Registration is also a useful supplement to the review of official documents.

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< p > receipt processing is an important part of official document processing, and also an important part of office work.

Receipt processing refers to the process of receiving documents, including signing, registering, auditing, planning, organizing, undertaking, handling, and feedback.

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< p > (1) signing and registering is the basic work of receipt handling. Strict procedure is the basis for ensuring accurate, standardized and efficient handling of the receipt.

Any organ handling the receipt work generally has procedures such as signing, registering, examining, planning, organizing, undertaking, and providing feedback.

Signing is the beginning of receipt. Therefore, it is necessary to do a good job of inventory and classification, and pay attention to checking whether the incoming items are distributed to the organs or units. Whether the documents are complete or not, if there are no accessories, missing pages, white pages, no inscription and no official seal, are they in conformity with the provisions of the "measures" of the State Council.

For those who do not meet the requirements, they should be returned in time. This will not only reflect the seriousness of official documents, but also handle the receipt scientifically and normatively so as to improve the efficiency of handling documents.

The official documents signed must be registered according to the degree of the documents, the nature of the documents, the actual work needs and the number of documents.

There is no uniform limit for the scope of registration of documents. However, the documents of higher authorities, subordinate organs, important publications with classified contents, documents of other organs to negotiate matters and documents that need to be answered, and conference documents and materials issued by higher authorities such as meetings must be registered.

Registration entries generally include the receipt number (or order number), the date of receipt, the organ of the incoming document, the title of the document (content), the security level, the number of documents, the number of copies, etc.

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< p > there are mainly two methods of registration: < /p >

< p > (1) flow registration.

It is to register the received documents in different chronological order, and record the processing and pfer procedures of documents in the same register.

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< p > (2) classified registration.

It is classified according to the standard of document classification determined by the unit.

For example, the documents of the working committee, the documents of the CMC, the documents of provinces, prefectures and counties.

Receipt registration is an important basis for document processing. It is also a regular job of secretaries. It is necessary to register in strict accordance with items of registration, and it is not allowed to miss items.

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< p > (two) auditing is the key to the handling of the documents. Doing a good job of checking and checking is helpful to correct the errors of the organs of the incoming documents, strictly enforce the relevant handling methods of official documents, embody the seriousness and standardization of official documents, and facilitate timely and effective handling of the receipt.

In actual work, we often encounter such a situation. Some subordinate texts are requested to be approved. However, due to the misuse of the "request" type as "report", the requested items can not be answered in time.

Because "asking for instructions" requires the higher authorities to reply, and the "report" can not be answered; some documents have not been delayed by the consultation and countersigning with the relevant departments and units, and even appear contradictory documents. Some documents can not be handled in time because of the irregular format.

Therefore, strengthening audit is an important link to ensure the receipt processing from the source.

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< p > (three) the contractor is the < a href= "http://www.91se91.com/news/index_c.asp" > < /a >. First of all, we should carefully study the contents of the documents and the opinions of the batch, and find out whether they belong to their own business scope.

Second, we must clarify the time requirements for document processing, and then proceed according to priorities.

After receiving the official documents delivered, the undertaking department shall handle the matter in a timely manner without delay or evasion.

Urgent documents should be handled according to the time limit. If there are any difficulties, they should be explained in time.

Those who do not belong to the terms of reference of the unit or should not be handled by the unit shall return to the secretarial department assigned in time and explain the reasons.

In the process of handling official documents, matters involving other departments' functions and powers should be actively negotiated with the departments concerned. If there are differences, the principal responsible persons of the sponsoring department should come forward to coordinate. If there is still no agreement, they can report to the higher authorities for coordination or order.

Third, on the basis of careful study of the contents, requirements and leadership opinions, we should conscientiously handle them.

Any document that is within its scope of appointment, if there is a leader's opinion, can be handled according to the opinions of the leaders.

Official documents without leadership can be handled according to the spirit of relevant policies and policies, regulations and practices.

In the opinion of the leaders, the Department should take the lead in handling the opinions, invite the co operative departments to sign the contracts, and take the lead department responsible for sorting out the opinions put forward by the departments concerned and report them to the leaders for examination and approval.

If there are differences, the leaders should be submitted to the rulings, or the leaders will be re examined to obtain the results.

The contractor should put forward his opinions in a timely manner, be conscientious, prudent and responsible, and must report to a certain level of leaders for approval before he can reply to the sending organ or the incoming organ.

It needs to be explained that the handling of opinions or the result of the process is representative of certain organs and departments, and must not answer the questions in the name of individuals.

In addition, in order to speed up the processing of documents and improve the efficiency of the office, the office should be responsible for pressing the documents that are sent to the person in charge or submitted to the relevant departments.

In the process of receiving documents, except for well-known documents, the undertaking department shall timely feedback the results to the issuing organ.

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