OA System: From Document Management To Knowledge Management

< p > document management is an old function in OA system. Document management is a main function in the first generation Notes system 20 years ago, the originator of OA system.

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After P 20 years, the application concept and function of document management have made great progress, more comprehensive, meticulous and intelligent.

In Alex Hua Tian power and other excellent OA systems, it also embodies the application thought of knowledge management.

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< p > but frankly speaking, the application of knowledge management is only a small part of the knowledge management system, which is mainly embodied in the management of the explicit knowledge based on the document, and the centralized preservation, sharing, retrieval and updating of all kinds of knowledge documents.

In other words, enterprises that can do this well are already very good and very good.

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< p > in Alex Hua Tian power OA system, document management is a comprehensive module, which includes < a href= > http://www.91se91.com/news/index_c.asp > knowledge management < /a > Download Center, electronic periodicals, rules and regulations, network hard disk, report center and so on. Their usage is generally similar, but with different emphasis, users can use it flexibly.

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< p > the documents in these modules come from two sources. One is a variety of documents uploaded separately, including electronic documents and scanned parts, and various pictures or videos. The other is to store the important forms, notices, announcements and other information in the OA system directly to facilitate future use.

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< p > on safety, excellent OA systems are able to strictly and carefully control document management and use permissions. For example, in Alex Hua Tian power OA system, each folder and file can be set up to modify, delete, update, access, download and other privileges. Users without permission can not perform related operations, or access related documents.

In addition, the system also provides log query function, which can track every document's access and modify records.

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< p > how to effectively use < a href= "http://www.91se91.com/news/index_c.asp" > document < /a >, Alex Hua Tian power OA system provides support from a technical point of view.

It allows users to freely set multiple types of subdivision directories, so that relevant personnel can quickly find useful documents.

At the same time, it also provides full-text search function. It can not only query through the title of the document, but also directly search the contents of the document, compare the content according to the query keywords, and find the required documents.

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< p > in addition, Alex Hua Tian power < a href= "http://www.91se91.com/news/index_c.asp" > OA system < /a > also provides a reminder function. When the document is newly added or modified, it can automatically send a message reminder to the relevant personnel so as to keep abreast of it.

Users can put the document management module on the front page of the OA system, so it is very convenient to use various documents.

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< p > for example, for the changeable document information of an enterprise, when many people operate the same document, it is usually difficult to control and manage the modification records, so it is difficult to find out problems in the process of modification.

Alex Hua Tian power provides the version control function in OA system. It can automatically record the modification time of all documents, modify the information of people and historical editions, so as to facilitate subsequent problem handling, and provide a powerful tool for enterprises to realize ISO documentation.

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< p > finally, it is necessary to point out that the biggest obstacle in the application practice is whether the document management or knowledge management is not lack of effective management tools, but lack of effective management system and strong execution.

OA system provides a concise and practical document management tool. Whether it can be used well, the key lies in the system and implementation factors.

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