Public Basic Knowledge Of Public Institution Examination: Document Processing

Summary of official document processing

First, Document processing And its basic tasks

Document processing is the creation, management and management of official documents. Its basic task is to create, transfer, handle, manage and handle official documents in a timely, accurate and effective manner.

Two. The status of official document processing activities

Document processing is an integral part of public affairs and plays an important role in public affairs. The official document processing is a necessary condition for the organ to realize its management function; the official document processing is the foundation of the national archives undertaking.

Three, the basic principles of document processing

Official document processing is a kind of activity with specific functions, specific procedures, specific contents and forms. In order to ensure this activity orderly and effective, it must comply with its inherent special laws and abide by the following principles: the principles of legality, the principle of seeking truth from facts, the principle of total quality, the principle of time effect, the principle of centralization and unification, the principle of dividing the party and the government, the principle of secrecy and the principle of simplification.

Second section processing procedures and methods

1. The general process of receipt processing

Receipt processing refers to the disposal and management activities carried out from the official documents outside the organization.

The general procedures for receipt processing are: official document signing, document registration, auditing, sub office, official document excerpt, plan to do, approve, undertake, do, organize, circulate and urge. After the completion of the above links, we will enter the disposal phase of the official documents.

The above links can also be divided into two major activities, namely, revenue and expenditure management and receipt management according to the following two basic characteristics of management and management. The former includes: to do, to do, to do, to do; the latter includes signing, registering, auditing, distributing, editing, circulated and exacting.

　 Two, the main points of the method of receipt handling activities

1..

The Department responsible person or the relevant personnel read and analyze the official documents, and put forward suggestions for disposal, so as to make relevant departments' leaders review and decide. Planning is actually a supplementary decision making activity, with the purpose of providing alternative options for decision-making activities. Not all documents need to be prepared.

How to do the job well:

(1) serious Studying official documents To truly understand each other's intentions, the nature of the problem and the actual situation;

(2) the views should be concise, specific and appropriate. It is a kind of request or suggestion to formulate opinions, and the tone should be consistent with that nature.

(3) when putting forward more than two projects at the same time, the tendentious opinions should be placed ahead.

(4) the opinions should be written in the columns of the document processing sheet neatly and clearly, and the names and dates of the persons to be signed should be endorsed.

(5) when the problems involved in the document are relatively easy to handle, the draft can be drafted directly for approval when the leadership adoption scheme is in place, so as to speed up the handling process.

2. undertaking

(1) be familiar with the relevant laws, regulations, principles and policies, and the relevant official documents of the higher authorities, be familiar with the business related to the contents of the official documents, clarify the intentions of the leaders; (2) investigate and study the actual situation of the people; (3) strengthen consultations and strive to coordinate the relations among the parties; (4) effectively use various modes of undertaking; (5) distinguish between the primary and secondary ones, and be anxious, respectively; (6) leaders at all levels should take an active part in the undertaking; (7) pay attention to the inspection and supervision of the Contractor's results.

3. note office

The Contractor's endorsement of the official documents is forgotten.

Three, the main points of receipt management activities

One Receipt of official documents

Refers to the collection of official documents from various sources after confirmation, inventory, verification, inspection and endorsement.

2. official registration

There are three main forms of registration: Book type, card type and couplet form.

3. audit

The documents that need to be dealt with by the lower level organs are received, and the secretarial departments shall examine them. Audit focus: whether it should be handled by this organ; whether it is in line with the rules of written documents; whether the contents are in line with national laws, regulations and other relevant provisions; whether matters related to other departments or regions' functions and powers have been negotiated and countersigned; whether the use of languages and the format of official documents are standardized.

4. points run

According to the importance of official documents, the division of responsibilities of departments and related systems, the official documents are distributed to the relevant leaders, and the relevant departments are read and dealt with. The essence of sub administration is to determine the direction of operation for official documents. It is an important work concerning whether documents can be handled accurately, quickly and effectively.

5. excerpts from official documents

Refers to the processing of important documents before they are processed, including compiling abstracts or abstracts, compiling summarization, gathering relevant data, etc. The purpose is to facilitate the handling of official documents and save time.

6. organizations circulated

A document with only a few copies or a few copies needs to be read or processed by multiple departments or people, so that documents can be effectively transmitted and read among them. Circulated attention should be paid to: (1) choose a reasonable form of circulation, tree type, wheel type, star type is more suitable for official document circulation is tree type; (2) correct sorting, flexible adjustment; (3) proper diversion; (4) use and develop a variety of ways of circulation; (5) establish strict and easy to pass registration procedures; (6) timely check the reading situation and results.

7. urge

Refers to the rush and inspection activities undertaken according to the time limit and requirements. It is divided into two forms, namely, pressing inside and outside. We should pay attention to the following actions: (1) correctly delineate the scope of the promotion and ensure the key points; (2) have a high sense of time efficiency; (3) adopt a variety of ways to promote measures according to local conditions; (4) strengthen the seriousness and authority.

　　 The third section of document processing procedures and methods

First, the general process of document processing.

Document processing refers to the creation, disposal and management of internal documents for the purpose of issuing official documents. The handwriting processing program has strong certainty and irreversibility. The whole procedure can be divided into three stages.

(1) the formation of manuscripts, including draft, consultation, manuscript and issue, and (2) production of official documents, including note issuance, printing, proofreading, printing or signing, and (3) delivery of official documents, including loading and distributing. After the above procedures are completed, enter the disposal stage of the official documents.

Two, the main points of the method of delivering documents

(1) compiling the manuscript (see the relevant chapters for details).

(2) consultation. It refers to the consultative activities undertaken when the contents of the document involve other terms of reference of the same level or non subordinate organs or departments, and require their consent or cooperation. The main function is to safeguard the legality of official documents, the unity of effectiveness and decrees.

(3) draft. Refers to the comprehensive verification done by secretaries to the manuscript before issue.

(4) issue. It refers to the activities of the head of a department or the person in charge of the Department who has been given special permission to post the final approval of the manuscript, annotate the official finalization and issue the opinions and endorse the names and dates. The manuscript is issued as soon as it is issued. Issuance is a prerequisite for the entry into force of the vast majority of official documents. There are several kinds of signing, signing, signing, signing and countersigning.

(5) signature. It means that the leader of the document issued his or her own name to sign the name of the official document at the original official document issued and used.

Three, the key points of issuing management activities.

(1) note issuance. That is, after the finalization has been made, annotations are required to write out the activities required to print the requirements.

(2) proofreading. On the basis of manuscript and format design requirements, check and proofread proofs or copy completed documents thoroughly. The method of proofreading is suitable for proofreading: proofreading, folding, reading and proofreading.

(3) printing. That is to affix a seal to the document.

(4) sub assembly. Activities of specific sorting and packaging of documents according to regulations.

(5) issue. Means that the completed document is delivered to the recipient in an appropriate manner. In addition to direct transmission, most of them are transferred through indirect channels, such as ordinary mail, confidential communication, confidential traffic, document exchange, telecommunications and so on.

The fourth section deals with the disposal of official documents.

1. The main activities of handling official documents.

In the process of receiving and processing documents, there is an activity of disposing of official documents. It mainly includes: retreating, destroying, temporary storage,

Filing and filing.

Two, the scope and formalities of official documents' withdrawal.

Official documents that need to be revoked include: Top Secret official documents; documents with major errors and omissions; official documents that have been explicitly revoked; documents only for solicitation or examination; speeches for leaders who have not been reviewed by themselves; and official documents designated by the issuing organs.

Three, the scope and mode of document destruction.

A document that should be destroyed: a document without value; no official documents that need to be retained; a document that does not destroy or cause loss or loss; general proofs, proofs, plates, etc. The destruction of confidential documents should be carried out in a designated place by over two persons, and the destruction of confidential documents (including coded telegrams) should be registered.

Four. Filing and filing

Those documents that reflect the work activities of this organ are listed in the scope of filing. When filing, it is necessary to classify, combine and catalogue official documents scientifically and effectively.