How To Manage And Manage Excellent Travel Expenses?

In recent years, enterprise travel cost control has become a topic of particular concern for enterprises in various industries.

On the one hand, as the cost of raw materials and manpower continues to rise, the profit margins of enterprises are getting lower and lower. While the business departments are looking for opportunities in "open source", financial departments naturally shoulder the responsibility of "throttling".

On the other hand, travel expenses, as the main component of cost, are the first to be controlled.

Compliance includes financial compliance, tax compliance and legal compliance.

Financial and tax compliance refers to accounting and tax treatment in accordance with the national accounting system, the state tax law and the company's financial policies, especially the compliance management of invoices and bills.

Over the years, tax inspection is all about checking taxes and checking accounts. Checking accounts must check tickets. Every year, the State Administration of Taxation will carry out special invoice inspection work for all industries and enterprises, so every industry has a very large risk of being inspected.

In addition to complying with relevant laws in China, foreign-funded enterprises operating in China must also abide by the laws of their parent country.

For example, American enterprises need to abide by the United States' anti overseas corruption act.

The compliance department of a large US food manufacturing company found that the travel expenses management of the branch did not comply with the headquarters travel policy while reviewing the expenses of the travel / communication expenses of a branch. At the same time, a large number of invoices were used for the reimbursement of invoices, and some were verified as fake invoices. The hotel accommodation did not provide water orders. In addition, the two non natural monthly reimbursement quota invoices appeared even number phenomenon. Some employees responded with some detailed communication costs for nightclub consumption, and the purpose was to help companies improve their performance.

In the face of these behaviors that may cause tax related risks, the compliance department coordinated with the company's main departments to formulate a number of improvement measures, including: strictly prohibit the "KTV" and "night club" non compliant invoice reimbursement; encourage sales to set up product introductions; encourage sales to require customers to participate in the company's international exhibition as exhibitors.

Through a series of improvements, we not only avoid tax risks, but also enhance our customers' business image and enhance our customers' cooperation intention.

To reduce costs and increase efficiency is always the goal pursued by enterprises.

There are two meanings to reduce costs: one is to reduce external purchasing prices, the other is to reduce unnecessary expenses in internal management and operation.

A large foreign retail group has 11 branches in the whole country. Its salesperson is about 600 people. There was no special travel policy before 2012. The staff members only need to fill in a personal travel application form. The approval of the department heads can be reimbursed, and the business reimbursement audit is not strict. The annual travel cost of light travel is up to about 4000000 yuan, which is a huge expense.

At the request of management, the finance department started a series of rectification measures as the lead department, and made detailed and specific regulations for meeting expenses. It included: if there is an office, it is not allowed to use the hotel to hold meetings; the meeting within one hour is not allowed to provide working meals; the compact car must be rented by three people, and the rented commercial vehicle must take more than four people.

All meetings must be submitted to the conference materials and meeting minutes. Those who fail to comply with the requirements shall not be allowed to reimburse them.

In addition to the detailed travel regulations, the group also increased the level of budget approval and the total budget implementation.

Two measures were taken to control and reduce the travel expenses by about 1000000 yuan in the year. In the case of 27% increase in sales, the cost was reduced and profits were greatly contributed.

Enterprises need to reduce the occupation of personal funds for salesmen.

First, save time for them to make cost reports.

Second speed up the reimbursement approval and lending rates.

Business card access to employee benefits cases:

Due to the complicated procedures of traditional staff reimbursement and payment, the slow release rate greatly reduces employee satisfaction.

The company adopts a method of centrally handling business credit cards for employees, and uses a series of measures to attract employees to use, including: business credit cards are endorsed by the company's credit and can be applied for a higher level; business cards can be used to get medical insurance and flight delay compensation; all business cards are classified as individuals.

Employees should avoid contacting employees when they use business cards.

It saves a lot of financial trouble. Employees also welcome extra benefits and greatly increase employee satisfaction.

It has played three roles in travel management. It is a good accounting for Mr. treasurer, controlling costs for the company, as internal supervision of the police, auditing work, serving as a big housekeeper.

A position, multiple roles, and financial personnel have a long way to go in the management of travel expenses.

The famous financial training institution of the industry, the consulting company, will hold the "second corporate travel cost control summit" at Pullman Shanghai Skyway at Expo Hotel in November 13, 2015. Then, from the General Mills (China) Investment Limited, Lotte (China) Investment Co., Ltd., Didi, Hai Zheng Pfizer Inc, state tax administration website answer team members, CIC express, famous software service provider "Infor" and other well-known financial managers and industry experts will gather.

The summit is aimed at bringing about a rich feast of travel control experience, which is plagued by the expense of travel expense reimbursement.

The summit will discuss "group company travel cost control and control methods and ideas", "travel / communication cost control case sharing", "fast drop travel cost control case sharing", "tax risk and response measures in travel expense reimbursement", "travel supplier selection and service quality evaluation" and other topics. This is also the industry once again brings the most experienced financial managers and well-known travel service experts together, and will bring you a high quality brainstorming.