Liaozhong County Held A Training Meeting On Information Work And Document Processing

Liaozhong County Information Work and Official Document Processing Business Training Conference was held in the conference room on the third floor of the county public security bureau.

The main purpose of holding this training meeting is to further standardize the official document processing and information work of the county party committee system, improve the professional quality of staff, and improve the overall work level.

Xie Yanwen, Executive Deputy Director of the Information Comprehensive Office of the Municipal Party Committee, was invited to give lectures information work In practice, he taught the main responsibilities and roles of the Party Committee's information work, information research, information processing, information work requirements and other systematic knowledge. Zhou Yongquan, Director of the Department of Culture and Telecommunications of the Municipal Party Committee Official document writing Compilation and Operation Rules, explains the business knowledge related to document processing.

We will further improve the information and Official document processing As required by the relevant leaders of the county party committee office, we should earnestly study and implement, and constantly improve the quality and level of document processing and information writing.

More than 240 people participated in the training meeting, including the office director and information officer of the party and mass departments of the county party committee, the leaders, office directors and information officers in charge of the departments directly under the county and the towns and sub districts, and the office director of the management committee of the offshore economic zone.

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As a specific document material, official documents have specific functions, so they have their own characteristics. The main characteristics of official documents can be summarized into three aspects, namely, legal author, legal effect and specific style.

1. Legal Author

A legal author is an organization or individual that is established according to law and can exercise power and assume obligations in its own name. Party and government organs, social organizations, enterprises and institutions at all levels, which are legally established and exist, can prepare and issue documents according to their own functions and limits of authority. They are the legal authors of official documents.

Most official documents are made and issued in the name of the organ, but sometimes they are also made and issued in the name of leaders, such as orders, bills and other languages. All documents are signed by individuals. Leaders are created by legal organizations through legal procedures such as election and appointment. Official documents are issued in the name of leaders to exercise their functions and powers on behalf of their organs according to law, so they are also legal authors of official documents.

The drafting of official documents is generally drafted by the secretary or business department personnel, and sometimes the writing team is organized to write separately. Those who draft official documents cannot be regarded as the legal authors of official documents. They are the spokesmen of the organs and are instructed to write. The characteristic of legal author reflects the seriousness of official documents. Any organization that has not been approved by legal procedures shall not produce and issue official documents, and no one shall be allowed to impersonate a legal organization to issue official documents. Whoever forges or alters official documents of state organs shall be punished according to law as a crime of disturbing public order.

2. Legal effect

The size of the legal effect of official documents depends on two aspects: first, the status of the making and issuing organs and the size of the scope of their functions and powers; Second, the importance of the content of official documents. In addition, the legal effect of official documents has a certain timeliness, which is called the prescription of official documents.

Official documents are tools for handling official business and the mouthpiece of government agencies. Making and issuing official documents is an important form for organs at all levels to exercise their functions and powers according to their legal status. The authority and administrative binding force of official documents come from the authority and legal status of its production and distribution organs. For example, the documents of the Party Central Committee and the State Council reflect the will of the Party and the country, and have the highest authority; The documents of the provincial party committee and the provincial government have legal effect throughout the province. Another example is legal and commanding official documents, whose legal effect is higher than that of general informative and transactional official documents. In addition, no official document is always valid. With the development of the situation and the change of the situation, the old documents will be replaced by the new ones; Once a certain work is completed, the relevant official documents will complete its mission and no longer have practical utility. Official documents that have lost their practical value can play a historical role for reference after being filed.

3. Specific postures

A specific style refers to a specific style and format, including a unified type, name, format and procedures. In order to maintain the authority, seriousness and accuracy of official documents and improve the efficiency of handling affairs, the Party and the state have made many specific regulations, which must be strictly observed when writing official documents.

The Regulations on the Handling of Official Documents of Party and Government Organs stipulates the types and names of administrative documents. Each official document has a specific scope of application and has a specific role. Official document writers must correctly select and use languages.

The format of official documents refers to the structural elements of official documents and their arrangement. Some structural elements are necessary, such as title, body, etc; Some belong to additional marks, such as secret level. Format, including the arrangement of each element on the page and the requirements for paper and font.

Official documents have a set of unique and fixed processing methods, which is the document handling procedure. For example, the handling of receiving documents includes signing, registration, preliminary review, undertaking, circulation, urging, reply and other procedures; Document issuance includes review, registration, printing, verification and issuance and other procedures. These procedures cannot be omitted or reversed at will.