Several Confusing Concepts That Must Be Clarified In Document Writing

In official document writing, people often worry: whether the written date and the date of delivery are the same.

The written date, also known as the date of making a document, is one of the bases for the effective time of official documents.

Every official document must be clearly and clearly identified as a written date, which is directly related to the time limit of a document.

Its determination is generally carried out in accordance with this standard: the official documents adopted at the conference are based on the date of the meeting, and the official documents issued by the leaders are based on the date of issue.

The date of issue of the leader of the last issuing organ shall be the date of approval, and the date of the approval shall prevail; the telegram and the general letter shall be based on the actual date of issue.

The written date should be based on the Arabia number. The year, month and day shall be full. The year shall be full, and the month and the day shall not be false (that is, 1 is not compiled to 01).

The date of issuance, also known as the date of issuance, refers to the date of printing and issuance of official documents. This element is identified to accurately reflect the time limit for the generation of official documents. It is determined that the date of official documents should be printed, and Arabia digital should be used to identify the location under the copy organ of the official document.

Pay special attention to the identity of the time between the written date and the date of issuance.

That is to say, the two may be consistent or inconsistent.

However, when inconsistent, the date of issuance can only be later than the written date, and it can never be advanced.

stay

Do you know clearly the concepts of annexes, attachments and notes? They are the format items of the main part of the document, but their meanings and uses are different.

"Annex" refers to the official document attachments to the official document, that is, the actual annex.

The appendix of the official document is an integral part of the text and has the same effect as the official document.

Incidentally, the attachment should be placed before the text, before the end of the edition (text), and bound together with the main part.

In practice, many organs put the official document (Wen Wei) in the official document, and before the annex, it is incorrect to form the main and collateral separation.

The "appendix" refers to the serial number and name of the document attachments, which is the identification of the elements of the document format.

"Annotations" generally refer to the text that conveys the scope of official documents and the matters needing attention when using them. For example, "this is sent to the county level" and "this visible newspaper" is usually marked on the lower left of the written date.

In addition, for the "request" document, the name and telephone number of the contact person should be noted in the note, which is a special requirement.

The notes do not interpret or annotate the contents of the official documents. The annotation or interpretation of official documents is usually solved in the text of the official document by parenthesis or parenthesis. Therefore, attention should be paid to the use of notes.