Arrange Appointments Effectively

Dating seems to be a relatively simple job, but there are still a lot of skills and considerations to do well in appointments. The following list will help the Secretary to do a better job.

　　★具體措施　　☆一天中的某一段時(shí)間，上司很可能希望留下作處理日常事務(wù)用，應(yīng)該在心中記住這一點(diǎn)； 　　☆在兩個(gè)外出約會(huì)之間，要留有充足的路上所需的時(shí)間； 　　☆會(huì)議所用的時(shí)間很可能會(huì)超過預(yù)計(jì)的時(shí)間，鑒于這種情況，需要時(shí)，應(yīng)該向要求來拜會(huì)的客人說明這種困難；如果是非常重要人物來訪，上司為了赴約可能中途退出會(huì)議； 　　☆一般說來，約會(huì)是通過電話聯(lián)系的，在打電話的同一天，應(yīng)該寫廣封信證實(shí)電話聯(lián)系內(nèi)容，該信件須留一份副本，作為該談話的永久性存檔，事情辦理情況應(yīng)以便條形式寫給上司留存?zhèn)洳椋? 　　☆如果來電話者要求安排約見，而日期、時(shí)間都已談妥，則應(yīng)記下來電話者的姓名、地址和電話號(hào)碼，以備將來因故改變?nèi)掌诨驎r(shí)間，需要與來電者聯(lián)系時(shí)使用； 　　☆給飯店

A letter should be addressed to the manager.

The hotel's address and related circumstances should be noted in reference books. When contacting social activities, because social activities include the participation of the wife of the boss, no matter whether the activity is held during the day or in the evening, it is necessary to ask if each of the activities is convenient for the young lady to attend, and then to accept her invitation on behalf of her; if the wife is a businessman or a professional woman, sometimes she will ask her husband to attend various social activities related to her circle of activities.

因而，在聯(lián)系上司自己的社交活動(dòng)時(shí)，要經(jīng)常注意與上司的夫人合作，這種合作需要做到何種程度，取決于上司對(duì)他的夫人和他夫人的社交活動(dòng)的個(gè)人選擇； 　　☆如果上司外出，不要在他回來的當(dāng)天安排約會(huì)； 　　☆如果秘書為上司安排一個(gè)外面的約會(huì)，在他離開辦公室之前，打電話再確定一下； 　　☆在星期一早晨、星期五下午以及假日前后的那些日子里，少安排約會(huì)； 　　☆注意千萬不要在周末或假日安排約會(huì)，要記住對(duì)方的假日可能和自己的公司不同； 　　☆安排約會(huì)時(shí)，一定要解釋：約會(huì)的內(nèi)容是得到上司同意的； 　　☆對(duì)約會(huì)的時(shí)間提出建議時(shí)，不要隨便提那些不確定的時(shí)間，如：“你喜歡什么時(shí)候和尼古拉先生見面?” 　　☆如果知道約會(huì)可能推遲，要解釋并打電話給有關(guān)的人，再確定一下以后

If you arrange appointments for your colleagues, give him a hint, write the date, time and the room number of the office; write down the telephone number of the person you have dated, so that you may notice further in case of cancellation or change of appointment.