Tips For Writing Business E-Mails

In recent years, a black horse has emerged in various electronic communication means, which is e-mail.

Since its birth, its development has seen rapid progress.

It's impressive.

At present, it has been widely used in business circles.

E-mail is also known as electronic mail or electronic mail.

It is an electronic letter sent to the objects of communication by means of an Internet composed of computers.

The use of e-mail for external liaison is not only safe and confidential, but also saves time. It is not limited by space. It has a high degree of clarity and can greatly reduce communication costs.

The etiquette standards that should be observed by business people in the field of using e-mail to communicate should mainly include the following four aspects.

First, e-mail should be written carefully.

E-mail sent to others must be carefully conceived and carefully written.

If you write with your wishes, you do not respect each other, nor do you respect yourself.

Three more points must be noted when writing e-mail.

The theme is clear.

An e-mail has only one theme, and often needs to be noted before.

If you sum it up properly, the recipient will see the whole e-mail clearly at the sight of it.

Two is language fluency.

If e-mail is easy to read, it must be fluent.

Try not to write strange characters or variant characters.

When referring to data or data, it is better to indicate the source so that the recipient can check it.

The three is simplicity.

The time on the Internet is extremely valuable, so the content of e-mail should be concise and shorter.

Second, e-mail should be avoided.

In the information society, everyone's time is precious.

For business people, this is even more important.

Therefore, some talented people will say, "respecting a person in business communication, first of all, we should know how to save time for him."

In view of this, if it is not necessary, do not send e-mail to others easily.

In particular, do not talk with others about the world, or just to test whether your email can be successfully issued.

At present, many netizens are often annoying because their e-mail boxes are filled with countless boring e-mails and even strangers' emails.

Dealing with it will not only waste your time and energy, but also may delay your business.

However, generally speaking, it is often necessary to reply to each other immediately after receiving important emails from others.

Third, e-mail should pay attention to coding.

The problem of coding is that every user of an e-mail should pay attention to the event.

Due to the characteristics of Chinese characters plus some other reasons, Chinese mainland, Taiwan, Hong Kong and Macao, as well as Chinese in other countries in the world, are currently using different Chinese coding systems.

Therefore, when a business person uses the Chinese mainland's coding system to send emails to Chinese people living in all other countries and regions except the mainland of China, the Chinese code system used by both sides is different. For convenience, it is likely that only a piece of sky script composed of random characters will be received.

Therefore, when the business people send e-mail to Chinese people in other countries and regions except the mainland of China, they must also indicate their Chinese coding system in English so as to ensure that the other party can receive their own mail.

Fourth, e - mail should choose the function carefully.

The advanced E-mail software available in the market now has multiple fonts, and even various stationery for users to choose from.

This can certainly enhance the personal characteristics of e-mail, but this kind of function must be used cautiously by business people.

This is mainly because, on the one hand, too much embellished e-mail will inevitably increase its capacity and increase the time of sending and receiving. It wastes time and money, and often gives people a sense of luxury.

On the other hand, the software owned by the recipient of e-mail does not necessarily support the above functions.

As a result, the e-mail that he receives is likely to deviate greatly from the original intention of the sender and thus result in useless results.