It Is Very Easy To Eliminate These Three Problems In Official Document Format.

At present, the official document format standard of Party and government organs is based on the revised regulations on the handling of official documents of Party and government organs (hereinafter referred to as the regulations) in 2012, and the official document format of Party and government organs jointly issued by the State Administration of quality supervision, inspection and quarantine and the National Standardization Management Committee in the same year (GB/T 9704 2012).

Although the two documents have been published for some time, the implementation is still uneven.

There are common problems in the following aspects.

One is the omission of the elements.

It is clear in the Ordinance.

The 18 elements, including the number of shares, the confidential level and the duration of confidentiality, the urgency of the issue, the issuing organ logo, the issuing number, the issuer, the title, the main sending organ, the body, the annex, the signature of the issuing organ, the written date, the seal, the annotations, the attachments, the copy authority, the printing authority, the date of issue, the page number, etc. each element has its specific meaning, and the omission may result in certain consequences.

For example, the serial number of the number of copies printed in the official document is to strengthen the management and utilization of documents. If the documents are not marked, the distribution, checking, reversion and destruction of documents will be directly affected.

For example, it is common for classified units to be marked and not marked. Individual units even leak classified security levels when forwarding confidential documents directly to higher authorities.

The law of the People's Republic of China on the protection of state secrets stipulates that if the matters that should be determined are not determined and serious consequences are caused, the relevant organs and units shall be punished according to law to the persons directly in charge and other persons directly responsible.

Two, the elements of the adjustment are not in place.

Many important adjustments were made during the revision of the Ordinance in 2012, but some documents have not been adjusted so far.

For example, we often say that the "red head" is the sign of the issuing organ. It has been unified into two forms: first, to use the full name of the issuing organ or to standardize the abbreviation, plus the word "two", and two to use the full name of the issuing organ.

Abbreviation.

Take the office of the XX Municipal Party committee as an example, the former corresponds to "the office document of the Communist Party of China XX Municipal Party committee", which is generally a generic downlink; the latter corresponds to "the office of the CPC XX Municipal Party committee", and all the uplink, parallel and downlink texts are "exhausted".

However, in the work, some units are still using the name of the issuing organ, plus brackets and literary forms, such as "CCP..."

Committee (notice) "CCP..."

The Committee (request).

For example, because of the confusion and abuse of the key words in the past, the key words can not really improve the search efficiency, but it has been cancelled.

Three, the usage needs to be further standardized.

For some of the most basic requirements, the implementation of some units is not satisfactory.

For example, the title should generally use the 2 small label, but the font font size is still unqualified. Some documents even appear in a title with two kinds of font sizes. The heading needs to be complete and arranged in symmetry, but some documents divide the specific words such as "educational practice activities" and "normative documents" into two lines, or use the function words as the first word of the next line.

For example, the text is generally applied to No. 3 imitation song character.

Ordinal numbers can be marked with "one,", "(1)", "1." and "(1)" in sequence. Generally, the first level is marked with bold characters, second level with regular script, third and fourth levels.

But in practice, font size is irregular, especially when multiple units are reported at the same time.

In fact, the problem of format is not complicated. The standard has already been clarified, and rectification is not difficult. The key is whether or not to attach importance to it.

As general secretary Xi Jinping has pointed out in his new book "Zhijiang new language", it is a mirror to reflect character and reflect style.

The document format seems simple, but it also reflects the work style of the Department. It will directly affect the impression of the quality of documents and the approval of the issuing units, which is not conducive to the implementation and implementation of future documents.

Therefore, we must stand at the height of style building, rigorous and meticulous, strive for excellence, grasp small and solid facts, persist in unremitting efforts, and strictly control good format.