The Writing Of Foreign Affairs Documents

At the same time, sending and receiving articles in time, especially in diplomatic instruments, receiving or rejecting, or refusing to return, all reflect a political attitude and can not be a bit careless.

According to its importance, there are two kinds of official notes and general notes.

The general note is issued by the diplomatic organ (foreign ministry) or by a diplomatic representative organ. It is usually signed by the third person, such as the official seal.

However, some countries require the seal to be signed and then signed by diplomatic envoys or authorized diplomats.

The difference between formal notes and general notes is mainly that they vary in scope of use.

Such as the change of state leaders, the replacement of ambassadors and Consul, and formal notification of a country's recognition, severing diplomatic relations, and resuming diplomatic relations.

The two is the negotiation of important issues.

If it is proposed to conclude or amend the treaty, it is suggested that bilateral and multilateral international conferences be held, mutual consular offices should be established, entrusted to host their property, heads of state and heads of government visit and other negotiations on important issues such as politics, military affairs and economy.

The three is ceremonious ceremonial expression.

Such as congratulations, condolences and so on.

The four is to express a special attention to something, and also to use a formal note.

Owing to the simplification of the foreign affairs documents and the wider use of the notes, the common notes have been used more frequently by the government on important issues.

For example, the Ministry of foreign affairs sends diplomatic notes, regulations, regulations and other notes to diplomatic missions, as well as diplomatic missions to inform ambassadors, temporary agents to leave office, return to office, diplomats to leave office and leave.

Such notices can be printed in oil, and the agencies can write "foreign countries' representative offices abroad".

According to the content, the official letter is the official letter; the letter signed by the state leaders and diplomatic representatives signed by the relevant personnel should be diplomatic letters.

A memorandum can be handed in or delivered to the other person, without any guest language or honorific words.

In the course of negotiations or negotiations, in order to facilitate the recording of the content of the conversation by the other party and avoid misunderstanding, the memorandum can be written in advance to hand over to the other party, or the memorandum should be sent to the other party after the conversation.

In order to narrate facts or statements, to supplement one's views or opinions or to refute each other's views or opinions, a memorandum may be used if the notes are too solemn.

Sometimes, as a reminder of something, a courteous reminder can also be sent to the memorandum.

Some are marked with three words "memorandum".

The name, place name, title and name of the receiver should be clearly written. The title, full name or organization name and the location of the generator shall be specified in the inscription.

If the foreign ministers and diplomatic representatives use the formal note, do not use the format of the general note, the non diplomatic agencies use external correspondence, do not use notes format, and so on.

Formal notes, diplomatic letters and telegrams are written in the first person's voice in the voice of the signatory.

The general note is usually written in the third person in the name of the unit, and the other party also uses the third person. Generally speaking, it does not use the wording of "you" or "expensive Museum", but refers to the name of the recipient organ again.

The external letter written in the name of the organization also uses the third person.

For example, a formal note is a person to person, and the general note is the unit to the unit.

In the personal diplomatic documents, we should pay attention to identity equivalence, such as prime minister to Premier, foreign minister to foreign minister.

However, there are special cases, such as the ambassador as the Plenipotentiary of the state, and the foreign minister, the prime minister and the head of state.

Other foreign correspondence can be written according to the actual situation.

A polite language such as "XXXX * * * greeting" at the beginning of a general note can not be used as the opening word in personal letters. It is not necessary for the external documents issued by the external organs to be used. The compliments used at the end of the note should be adapted to the identity, relationship and occasion of the other party.

For example, the instruments to the agency usually use "respect" or "a high respect"; for the Ministry of foreign affairs and embassies, they generally use "the highest respect".

Transactional instruments also use "high respect".

Honorific words should not be one page, but should follow closely with the other paragraph.

The full name is used for the first time in the text, and it can be used for short after that.

In some countries, because of coup or other reasons, the name of the country may change and must be changed at any time.

The country sends a pactional letter to a foreign permanent representative office, or it can only use its own language without plation.

The most important instrument is attached with the good plation (some countries have the word "informal plation").

The usage and format of different languages are different from those in Chinese.

General letters and telegrams can also be written in accepted languages or general characters.

In view of the fact that the government of the XX government has notified the Embassy of China to the Embassy of the Republic of China on the date of 19 x x x x x, the government has ratified the agreement. The agreement will come into force on the date of issuance of this note.