Secretary Must Know: How To Arrange The Boss'S Travel Affairs.

< p > < strong > arrange the travel affairs of superiors < /strong > /p >

< p > < strong > (1) preparations before the trip < /strong > < /p >

< p > < strong > 1. requirements for travel preparation < /strong > /p >

< p > (1) according to the company's regulations, find out the treatment that the boss should enjoy on a business trip.

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P > (2) the latest timetable must be used when preparing for the booking.

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< p > (3) consider the boss's personal hobbies and habits when booking rooms and booking tickets.

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< p > (4) usually pay attention to learning the relevant knowledge of booking rooms and booking, so as to ensure the smooth progress of the work.

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< p > < strong > 2., make the itinerary plan < /strong > < /p >

< p > as secretary, we should pay attention to the following aspects when making travel plans and compiling itinerary: < /p >

< p > (1) it is necessary to clarify the intention, destination, travel time of the boss, the < a href= "http://www.91se91.com/business/" > the business < /a > activity plan after reaching the destination.

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< p > (2) understand the boss's requirements for pportation and accommodation, and be familiar with the relevant regulations of the unit on business trip.

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< p > (3) when making travel itineraries, travel related information should be obtained from relevant service departments or travel agencies with a reputation for travel destinations to understand the operation of local pportation, travel routes, hotel environment, currency, foreign exchange management rules, business characteristics and passport, visa, health regulations and other common sense. When pit is needed, try to choose a connecting flight between 2~4 hours, so as not to waste time.

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< p > (4) travel plans should be arranged in chronological order, so as to be clear and clear. There should be room for time to consider the physical condition of the superior.

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< p > < strong > (two) arranging the work procedure of the boss's travel affairs < /strong > < /p >

< p > < strong > 1., make a business travel plan < /strong > /p >

< p > a business travel plan should include at least the following: < /p >

< p > (1) < a href= "http://www.91se91.com/business/list.aspx? Classid=101103104" > travel time < /a > time, departure and return date, receiving arrangement.

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< p > (2) the route, destination, location and accommodation arrangement of the business trip.

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< p > (3) meeting plan (personnel, location, date and time).

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< p > (4) the choice of vehicles, planes, trains, buses or cars.

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< p > (5) documents, contracts, samples and other materials that need to be carried.

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< p > (6) special requirement of superior or receptionist.

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< p > (7) the weather condition of the superior travel area.

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< p > (8) scheduling, appointments, meeting plans, meeting personnel list and background, meeting topics.

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< p > (9) travel expenses, cash, foreign currency, traveller's checks.

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< p > (10) the home telephone number of the superior.

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< p > < strong > 2. making itinerary > /strong > /p >

< p > a detailed itinerary mainly consists of 6 contents: (1) date; (2) specific time; (3) location; (4) pport; (5) specific matters; (6) remarks.

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< p > < strong > 3.. Prepare the speech of superiors on different occasions: < /strong > < /p >

< p > < strong > 4. for going abroad formalities < /strong > /p >

< p > (1) writing abroad application < /p >

< p > should include: 1) the reasons for going abroad; 2) the route of going abroad (the name of the country where the foreign company is located); 3) the schedule of going abroad, including the time to go abroad, the time and place to go abroad, the time to return to China, and so on; 4) the number of overseas groups.

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< p > (2) passports < /p >

< p > 1) carrying relevant documents.

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< p > 2) passports of persons who go abroad on official business should be handled in the Ministry of foreign affairs or their authorized organs; the passport of the persons who are going abroad for private purposes shall be handled by the authorized department of the Ministry of public security.

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< p > 3) fill in the relevant cards and application forms carefully.

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< p > 4) after obtaining the passport, check the name, date of birth, place and fill in the correct signature, and sign on the signatures.

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< p > (3) visas < /p >

< p > (4) to assist in the implementation of the international certificate of vaccination ("yellow book") < /p >

< p > (5) assists in processing the exit registration card < /p >.

< p > (6) Order air tickets (tickets, tickets) (7) for Insurance > /p >

< p > < strong > 5. the secretarial work should be implemented before the boss goes on a trip < /strong > < /p >

< p > the secretary should carry out the work before his boss's trip: < /p >

< p > (1) to examine and select the best itinerary; < /p >

< p > (2) understand foreign exchange information and exchange foreign currencies; < /p >

< p > (3) prepare personal belongings, including < a href= "http://pop.sjfzxm.com/popimg/fz/index.aspx" > dress > /a > slippers and toiletries; < /p >

< p > (4) prepare documents; < /p >

< p > (5) prepare related documents; < /p >

< p > (6) make travel arrangements; < /p >

< p > (7) pay attention to the problem of jet lag; < /p >

< p > (8) collect background information of the country.

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