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Archives Management System

2011/5/17 17:24:00 47

First, strictly implement the party and state.

secrecy

And safety system to ensure the safety of files and files confidential.

Two, departments should hand over the annual documents to the office at the end of each year and fulfill the clearance procedures.

Three, departments should clearly stipulate that the archives responsible person, the archivists responsible person (archivists) is responsible for the collection, filing, custody, borrowing and utilization of the files in this department.

Four, various regulations

system

Methods, personnel, salary information, meeting minutes, minutes, briefings, important telephone records, receiving visitors' records, superiors' articles, company documents, work plans and work summaries, and additions to property information of equipment and property are filed by the office.

Five. Technical documents and quality information of drawings, land, planning, design, supervision, quality supervision and technology, etc. shall be filed by the investment development department.

Six, various types of contracts

contract

The original copy of the business contract and agreement is archived by the finance department, the original copy is archived by the office, the other departments are archived and archived and computerized by the information center.

Seven, the technology, drawings and other technical documents for each investment loan project, such as declaration materials, land acquisition, relocation approval, land planning, etc., are filed separately by the investment development department, the urban construction asset department, the project technology department and the marketing department.

Eight, archiving materials must meet the following requirements:

1. The documents are complete and complete.

According to the contents of the files, merge and arrange.

(3) according to the historical relationship of archival content, the value of preservation, classification, collation, and filing are different. The title of the file is concise, accurate and convenient for storage and utilization.

Nine, the borrowing and reading of archival materials should be carried out in the form of registration and signature.

Ten, the leaders in charge shall regularly organize archival responsible persons and business departments to form archival appraisal teams to identify the overdue files, submit the archival reports, and handle them according to the relevant provisions.

Eleven, strengthen file keeping work, do a good job in anti-theft, fire prevention, pest control, rodent prevention, moisture-proof, high temperature prevention work, regular inspection archives keeping work.